Zimbabwe Jobs: UN Children’s Fund, Humanitarian Performance Monitoring and Information Management Consultancy
Zimbabwe: Humanitarian Performance Monitoring and Information Management Consultancy
Organization: UN Children’s Fund
Country: Zimbabwe
Closing date: 10 Nov 2016
UNICEF Zimbabwe is inviting proposals from Individual Zimbabwe National Consultants forHumanitarian Performance Monitoring and Information Management
Background
Zimbabwe is currently experiencing a drought following below average rainfall for two consecutive rainfall seasons (2014/2015 and 2015/2016). The accumulated rainfall totals for October 2015 – January 2016 rainfall season showed that the greater part of the country had received below average rainfall (less than 300mm)[1] due to the ongoing El Niño phenomenon resulting in a protracted food and nutrition insecurity situation. The current El Niño event has negatively impacted the agricultural season in the country as it has caused significant deficits in cumulative rainfall between October 2015 and January 2016. In response to the dire food and nutrition security situation the Government of Zimbabwe declared a state of Drought Disaster on the 4th of February 2016 and presented a Humanitarian Appeal of US $ 1.5 billion for food and nutrition, agriculture, water, education and health sectors. Based on the Zimbabwe Vulnerability Assessment Committee (ZimVAC) assessment results of July, 2016, approximately 42% of rural households, and almost 4.1 million people are reported to be food insecure during the current peak hunger season running from January-March 2017. The Southern Africa Regional Climate Outlook Forum (SARCOF) outlook for the 2016/2017 rainfall season over the SADC region covering the major rainfall season from October 2016 to March 2017 suggested that a chance of La Niña developing in Southern Africa is more than 60% which shows a possibility of flooding in flood prone areas. Zimbabwe can expect a higher number of people to be at risk of hunger, disease, water shortages and displacement by late 2016 and early 2017, ultimately increasing vulnerabilities, especially amongst women and children.
Introduction
It is essential, particularly at this stage of the humanitarian response where there has been an improvement in the level of donor funding to engage the services of an expert to provide technical support in Humanitarian Performance monitoring and information management so as to provide guidance and technical support to the different UNICEF sectors in the work pertaining to Humanitarian Performance Monitoring and information management that supports inter-agency humanitarian response implementation, monitoring and evaluation, sector coordination, interventions and gap analysis as well as mapping of who is doing, what, where and when.
Objective (s)
The Humanitarian Performance Monitoring Consultant will play a vital role in supporting the UNICEF Country Office to establish a humanitarian performance monitoring system which is functional and informs UNICEF decision-making as well as supporting resource mobilization and external reporting on progress. Specifically the position will support the Country Office in adapting and applying the minimum UNICEF Humanitarian Performance Monitoring tools and approaches to the country context based on the humanitarian situation and the country capacity, collecting, analysing and sharing information that is important for UNICEF sectors, Government , UN Agencies and other stakeholders to make informed (evidence based) strategic decisions on:
Supporting the introduction of Humanitarian Performance Monitoring (HPM), specifically through the adaption and application of the UNICEF Humanitarian Performance Monitoring tools and information management approaches. This may include:
- Supporting the production of an integrated Results Framework (Developed from the Country Response Plan) and Multi-sectoral donor proposals;
- Support monitoring of Programme supply inputs within the wider framework of projected results for affected population;
- Working with UNICEF programme sections – prioritise key performance indicators for monitoring throughout the humanitarian situation and including into UNICEF Programme Cooperation Agreements as necessary;
- Supporting regular field monitoring visits to UNICEF project sites;
- Supporting regular assessment of UNICEF performance in Sector Coordination where UNICEF is country Sector Lead Agency;
- Support UNICEF led sectors in developing/agreeing priority indicators to monitor sector coverage and inform mapping of any gaps;
- Supporting production / format of CO SitRep with inclusion of prioritised performance indicators;
- Supporting the mapping of needs and gaps, (human, material, financial) in support of the identified prioritised response needs;
- Supporting the UNICEF sectors with the data and information required to make programmatic decisions;
- Routine monitoring of risk indicators.
Methodology & Expected Output
The consultant will work in close collaboration with the PME section, Emergency Specialist and relevant program sections in UNICEF to design and implement selected activities. Schedules of deliverables will be agreed between UNICEF and the consultant.
General
- Support the Country Office in adapting and applying the minimum UNICEF Humanitarian PM tools and approaches to the country context based on the humanitarian situation and the country capacity and provide updates on emergency response monitoring indicators;
- Provide IM services to sectors for key decision making. These services will include data collection, collation, analysis, dissemination processes relevant to the needs of the sectors including maintaining 4Ws and map production.
Needs Assessment
- As appropriate, design of data collection forms, ensuring that the purpose and use of all data collected is clear, questions are simple, clear, collectable and easily collatable, highlighting where potential problems might arise; organize and manage the data input and initial analysis and presentation of data for the sectors ;
- Developing and managing an emergency database collating information from various sectors;
- Generating analytical tables and alerts as and when needed.
Monitoring
- Support the production of an integrated Results Framework (Developed from the Country Response Plan) and Multi-sectoral donor proposals;
- Support monitoring of Programme supply inputs within wider framework of projected results for affected population;
- Working with UNICEF programme sections to prioritize key performance indicators for monitoring throughout the humanitarian situation and including into UNICEF Programme Cooperation Agreements as necessary;
- Support regular field monitoring visits to UNICEF projects;
- Support regular assessment of UNICEF performance in Sector Coordination where UNICEF is country Sector Lead Agency;
- Support UNICEF led sectors in developing/agreeing priority indicators to monitor sector coverage and inform mapping of any gaps;
- Support the production / format of CO SitRep with inclusion of prioritized performance indicators;
- Support the mapping of needs and gaps, (human, material, financial) in support of the identified prioritized response needs;
- Support the Sector coordinators with the data and information required to make programmatic decisions;
- Conduct routine monitoring of risk indicators ;
- Conduct an Inventory of relevant documents on the humanitarian situation, i.e. mission reports, assessments, evaluations, etc.;
- Establish stakeholder and sector directories of humanitarian partners using format agreed with the PME section;
- Develop a Who does What Where When (4W) database and derivative products, such as maps;
- Conduct Inventory of relevant common sector data sets, including population data disaggregated by age and sex;
- Development of simple, user-friendly emergency sector monitoring reporting formats in consultation with the Government, Implementing partners, UN Agencies and other providers of multi-sectoral sector assistance.
Information Management Intra and Inter-Sector Liaison
- Liaise with UNDP/ seconded OCHA and IM Focal Points in other sectors – share information as appropriate and identify and gather information from other sectors which can inform drought response decisions;
- Work with UNDP/ seconded OCHA focal points to establish the systems and processes needed for effective information sharing with sector/cluster partners related to inter-sector coordination ;
- Liaise with Government counterparts and other UN Agencies to assess and access existing information;
- Liaise with UNICEF Planning, Monitoring and Evaluation experts to gather and share information – especially for background data and sources of information in-country.
The consultant will be paid a sum equivalent of 22 man-days, on a pro-rata basis, per month at an agreed rate starting from the 1st of December 2016 to 31st May 2017. The work will involve both working on-site and remotely following a predetermined monthly schedule; with flexibility to participate in unanticipated meetings and other activities any time during the assignment. Payment will be based on a combination of actual man hours worked and delivery of agreed outputs within agreed deadlines. Payment will be made on monthly basis on the basis of a monthly progress report submitted by the consultant indicating progress against the deliverables.
Major Tasks and Deliverables
- Task: Develop an integrated Results Framework (Developed from the Country Response Plan) and Multi-sectoral donor proposals which includes multi-sectoral monitoring tools
Deliverables: Work plan with timeframes and Humanitarian Results Framework
- Task: Support the production of a weekly situation bulletin monitoring with key response indicators and associated infographics
Deliverable: Produce weekly situation monitoring bulletin
- Task: Support the production / format of CO SitRep, Donor Proposals and Donor Reports with inclusion of prioritized performance indicators
Deliverables: Donor Proposal (Results framework) and situation report
- Task: Support multi-sectoral humanitarian programme planning review meetings
Deliverable: Planning and review Meeting minutes
- Task: Production of a monthly Humanitarian Performance monitoring report
Deliverable: Monthly monitoring report
- Task: Production of a Quantitative Report on implementation progress of the integrated Results Framework
Deliverables: Humanitarian Performance monitoring monthly progress report
- Manage an emergency database collating information from various sectors and generating analytical tables and alerts as and when needed
Deliverable: Database and analytical tables
- Task: Support humanitarian rapid assessments (tools development, data collection, analysis and report writing)
Deliverable: Rapid assessments reports
- Task: Conduct Field monitoring activities to validate the flow of information from various sources and provide on-site support to partners
Deliverable: Detailed trip report
All deliverables will have to meet expected quality as assessed by the supervisor of the assignment.
Timeframe
The consultancy will begin on the 1st of December 2016 and end on the 31st of May 2017.
Consultancy Requirements
Education and Work Experience
- A Master’s Degree in Public Health/Health Sciences or Social Sciences or International Development
- Minimum 5 years work experience in monitoring and evaluation in humanitarian programmes, preferably in sub-Saharan Africa;
- Extensive knowledge of monitoring and evaluation methodologies i.e. both quantitative and qualitative data collection, processing and analysis;
- A strong background in humanitarian programmes, having implemented or managed projects wherein systematic input, output and process data were collected and used to guide programming;
- Knowledge of ArcGIS or other mapping software ;
- Knowledge of Epi info, SPSS or other statistical software;
- Hands-on experience in design, monitoring and evaluation of humanitarian projects;
- A good understanding of routine health information systems;
- Knowledge of sampling and questionnaire design;
- Experience designing and implementing country level M&E and HIS trainings;
- Experience working with and maintaining good relations with international, as well as Local Government counterparts and beneficiaries (e.g. International and Local NGOs and government representatives;
- Solid experience in the management of people and systems in high-pressure environment
- Strong Information management and general IT skills;
- Sound knowledge and experience of the UN and UNICEF system, and familiarity with the Zimbabwe context
- Excellent communication skills
- Excellent analytical and skills
Supervision
The Chief of PME will be supervising the Consultancy. Additional support supervision will be provided by the Emergency Specialist.
How to apply:
If interested and available, please submit your application letter, CV, a technical and all-inclusive financial proposal detailing monthly professional fees, the travel related costs (for an estimated 5 field travel days per month) and other miscellaneous consultancy costs to email address: hararevacancies@unicef.org by 10 November 2016. To quote “HPMIM Consultancy” as the email subject heading.
Only shortlisted candidates will be contacted.