UNDP Jobs in Zimbabwe 2016: Finance Associate
Finance Assosiate Opening at UNDP
Organization: UNDP – United Nations Development Programme
Country: Zimbabwe
City: Harare
Office: UNDP Harare
Grade: G-7
Close Date: 6-10-2016
Education & Work Experience: C-HS Graduate or Equivalent – 7 year(s) experience
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Africa
Contract Duration: 1 Year with possibility for extension
Open to nationals of Zimbabwe only
Duties and Responsibilities Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
- CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.;
- Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts;
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management;
- Adherence to the core values of the UN (ethics and integrity) in all transactions;
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
- Preparation and modifications of budgets for UNDPs management projects, follow up with HQs on authorized spending limits (ASL) for management projects;
- Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
- Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.
- Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery;
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
- Proper control of the supporting documents for payments, review of financial reports for NEX projects;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions;
- Timely VAT reimbursements, payment of GLOC by the Government;
Ensures proper CO cash management functioning focusing on achievement of the following results:
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
- daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
- Alternate to Finance Analyst (or DCD-Operations) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. Transaction and stop payment initiation on internet banking systems;
- Approval and submission of monthly UN exchange rate report to Treasury.
- Timely and accurate preparation of bank reconciliations;
- Selecting bank transfers and deals for approval and settlements.
- Performing Paycycle manager role in Atlas;
- Timely preparation of monthly cashflow forecast for use by DCD-Operations/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements;
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on Finance;
- Synthesis of lessons learnt and best practices in Finance;
- Sound contributions to knowledge networks and communities of practice;
Competencies
Corporate Competencies:
- Demonstrates commitment to UNDP’s mission, vision and values;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Functional Competencies
- Knowledge Management and Learning;
- Shares knowledge and experience;
- Encourages office staff to share knowledge and contribute to UNDP practice areas;
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
Development and Operational Effectiveness
- Ability to perform a broad range of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting;
- Sound knowledge of financial rules and regulations;
- Strong IT skills;
- Ability to provide input to business processes re-engineering, implementation of new system;
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexity.
Required Skills and Experience Education:
- Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:
- 7 years of progressively responsible finance experience is required at the national or international level;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
Language Requirements:
- Fluency in the UN and national language of the duty station.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Languages – Essential: English
Languages – Desirable: