South Sudan: Human Resource and Administration Manager, Malaria Consortium

Employment at Malaria Consortium as Human Resource and Administration Manager

Organization: Malaria Consortium
Country: South Sudan
Closing date: 15 Feb 2017

HUMAN RESOURCES

HR Policies and Strategies

• Review, develop and update HR policies and procedures in consultation with Malaria Consortium HR Manager London.
• Provide support for the regular review and updating of the Malaria Consortium HR Manual ensuring that it reflects global policies, good practice, and legal compliance.
• Keep up to date with changes in employment legislation, advising managers and employees of significant changes and updating policies and procedures as required
• Liaise with other NGOs and Ministries regarding current HR issues and best practices
• Periodically (ideally at intervals of two years) conduct and participate in salary and benefits surveys to ensure competitive compensation and benefits plans. Review data with senior management and make suggestions for improvements where practicable.
• Develop and establish a graded pay scale for South Sudan with London HQ to align with international pay.
• Advise senior management on pay and other remuneration issues, including promotion and benefits and the development of standardised pay and title scales.
• Work with Malaria Consortium HR Manager London to develop and implement HR corporate programmes as assigned.
• Roll out objective setting and appraisal system ensuring ALL staff have objectives and have had at least one appraisal a year with their line manager during this contract period (detailed below in HR Admin).

Staff Management

• Directly manage the Human Resources Officer in Juba
• Provide technical support and oversight to HR Officers in the field
• Actively build the capacity of the HR Officers, including incorporating capacity building into field visits

Recruitment

• Coordinate with the Area Coordinators and Programme Managers to assess staffing needs and initiate the national recruitment process in accordance with Malaria Consortium global policies.
• Support recruitment and selection activities, providing input into Job Descriptions, developing and placing advertisements, shortlisting CVs, organising interviews, participating in interviews, maintaining records and, preparing contracts as required.
• Conduct training of management in selection and interview skills.
• Conduct induction for new recruits, including reference checks, work permit applications, medicals, inclusion on benefits, office tours, and explaining HR policies and procedures and office administration requirements
• Request set-up of email addresses for new recruits and coordinate with logistics to ensure that computers / phones / radios are available as necessary. Keep logistics informed of new staff arrivals and departures to manage assets and travel arrangements.
• Support managers on defining and implementing training for new recruits
• Assist Country Director in international recruitment as requested

Performance and Professional Development Management

• Develop and coordinate the Performance Appraisal Programme, in accordance with Malaria Consortium’s global policy.
• Conduct training of management and staff in the performance appraisal process and skills
• Implement and evaluate training programmes for staff development in accordance with Malaria Consortium’s policy and available budgets.
• Keep training records and budget up to date and report to management
• Maintain and coordinate employee motivation and recognition programmes.
• Provide guidance to staff on career development

Employee Relations:

• Coordinate the application of disciplinary and grievance procedures for all staff, ensuring the highest possible standards of discretion, confidentiality and impartiality are upheld by all Malaria Consortium staff.
• Represent employee issues to the country management team and vice versa.
• Provide counsel to all employees on issues concerning employee relations guided by Malaria Consortium policies.
• Support managers through disciplinary and other employee relations matters
• Handle all employee relations issues for Malaria Consortium national staff including liaison with lawyers, Labor Office and authorities as appropriate

Staff Exit Management:

Comments

comments