MoHCW : The Ministry of Health and Child Welfare – Logistics & Procurement
MoHCW : The Ministry of Health and Child Welfare – Logistics & Procurement
The Ministry of Health and Child Welfare ( MoHCW ) and the World Bank have appointed an international NGO, Cordaid, to manage the Results Based Financing (RBF) program, in close partnership with the MoHCW and the World Bank. Cordaid has established an office in Harare is working in close collaboration with the MOHCW. Cordaid is recruiting suitably qualified Logistics and Procurement Officer.
Logistics and Procurement Officer: Cordaid
Location Harare
Duty station: Harare
Reporting to: Finance and Administration Manager
Position in the Organization
The Logistics and Procurement Officer will be responsible for the Logistics Assistant and the Driver, at the same time reporting directly to the Finance and Administration Manager.
Objective of the posting
The Logistics and Procurement Officer will be responsible for ensuring that all procurement and logistics activities for Cordaid Zimbabwe are done in compliance with the set standards and procedures.
Key responsibilities and accountabilities
– Manage the routine care and maintenance of the vehicle fleet and keeping records of vehicle documents
– Ensure that the daily driver’s schedule for Cordaid Harare is available and updated
– Give logistical support to the NPA office and the programmes department in the monthly/ quarterly plans incl. Field Visits
– Maintain and update an accurate database with all computer licenses and expiry dates, and be the focal point with IT service providers
– Maintain and update the assets list on a monthly basis and organize quarterly assets counts
– Manage the approved asset movement, monitor and track and update the records accordingly
– Follow-up and oversee that the assets inventory for the LPU Offices are accurate and up-to-date
– Responsible for procurement according to the Procurement Plan and along the World Bank procurement guidelines
– Ensure that the procurement and logistics documentation is complete and updated accordingly
– Ensure compliance with donor and audit requirements
– Advice the Management on all issues related to procurement and logistics, and ensures transparency and accountability in all activities
– Develop a system of tracking procurement and logistics requests and generate weekly status reports
– Evaluate and monitor the organization’s procurement processes and ensure that they are in line with the Cordaid and World Bank Procurement Standards
– Improve, implement and monitor the Logistics Manuals and the Security Manual
– Monitor and supervise the driver and the Logistics Assistant and ensure that the employee duties are carried out effectively and efficiently
– Research market information on different supplies and maintain accurate and up-to-date supplier database for supplies
– Develop, maintain and continually update the pre-approved vendors’ database
– Provide timely technical advice, guidance to and support to the LPU offices as well as support their capacity building efforts
– Prepare accurate and timely reports and to carry out any other relevant duty as requested by the Finance and Administration Manager
Qualifications and competencies
– A minimum of a bachelor’s degree in logistics and procurement and/or any other related qualifications
– At least 5 years experience in a similar position at an NGO and at least 2 years proven experience in management level and administration incl. IT
– Proven experience in fleet management with basic knowledge of vehicle engineering
– Computer literate and proficiency in Micro-Soft Office packages
– Excellent knowledge and experience of procurement guidelines of large institutional donors, experience with World Bank procurement guidelines will be an added advantage
– Valid and Clean drivers licence
Contract duration: One year (probation period three months) with the intention to extend for a longer period subject to performance and continuation of the program
Application
Applications including an application letter and extensive CV in English, including the contact details of at least three professional references (give also their email addresses), should be forwarded to hr.zimbabwe@cordaid.net Mention the vacancy number in subject line: – LPO002 – Logistics and Procurement Officer
A written test will constitute part of the interview process.
Application deadline: 21 June 2013
Only the short listed candidates will be contacted
MoHCW : The Ministry of Health and Child Welfare – Logistics & Procurement