Finance and Administration Officer: Gays and Lesbians of Zimbabwe (GALZ)

Employment in Zimbabwe as Finance and Administration Officer

Deadline: 20 March 2017

Location: Harare

Responsibilities

• Responsible for day-to-day office maintenance (both premises & equipment) in a systematic manner and ensuring smooth functioning of office;
• Managing the maintenance schedules for all major office equipment and services including, IT equipment, photocopiers, security services, etc. through annual maintenance contracts;
• Managing the procurement of regular office consumables like office stationery items, kitchen consumables, etc. in a timely manner and following the procurement policy ensuring value for money;
• Supporting the Finance and Admin Manager in the procurement process by getting quotations, preparing market survey, etc. for the procurement of equipment/ services in line with the procurement policy of GALZ;
• Managing the petty cash requirements for regular office expenditures and ensuring timely settlement of petty cash account with the Finance Office;
• Supporting the Finance and Admin Manager in maintaining asset management system in the organisation and be responsible for keeping the asset register in an up-to-date manner;
• Developing and maintaining electronic user-friendly filing systems relating to office administration – including the development and maintenance of databases and mailing lists for contacts and dissemination purposes;
• Providing general office support when necessary, including manning reception area and minutes taking at internal meetings;
• Logistical preparations for programme meetings and workshops and events;
• Administrative support of the GALZ procurement process

Finance

• Prepare and maintain accurate, timely financial records for the organization in accordance with standard accounting procedures;
• Develop, implement and ensure compliance with internal financial policies, procedures and control mechanisms;
• Ensure all statutory remittances and reporting requirements of the organization are met;
• Prepare all necessary information for annual returns and audits;
• Develop and maintain financial accounting systems for cash management and control;
• Manage cash flow and prepare in advance for cash flow needs;
• Perform bookkeeping functions;
• Track and account for assets

• A minimum of a diploma in Accounts or any business related Qualification from a reputable institution;
• Part ACCA,CIS or IAC (A distinct advantage);
• 5 ‘O’ Levels including Mathematics and English;
• At least two years’ experience in a similar position with an NGO environment; 
• Appreciation of community development and donor procedures a must have;
• Knowledge of software packages such as Pastel, MS Excel and MS PowerPoint

Personal attributes

• Excellent command of the English language – both written and verbal;
• Assertive personality but team player;
• Analytical approach;
• Solution focused;
• Attention to detail;
• In control of deliverables;
• Proactive

To apply

Interested and qualified candidates who match the profile are invited to submit by email their CV and application to: jobs@galz.co

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