fhi360: Senior Human Resources and Administration Officer, Harare, Zimbabwe
Employment as Senior Human Resources and Administration Officer at fhi360
About FHI 360
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.
We are currently seeking qualified candidates for the position of: Senior Human Resources and Administration Officer (Zimbabwe HIV Care and Treatment Program)
Description
The Zimbabwe HIV Care and Treatment (ZHCT) mechanism will increase the availability and quality of care and treatment services for People Living with HIV (PLWHIV) primarily through community based interventions that complement the public sector as part of the multi-sectorial response led by the Government of Zimbabwe. ZHCT has two objectives; 1) to increase the availability of high quality comprehensive care and treatment services for PLWHIV at community level 2) to strengthen community level health systems to monitor, track and maintain PLWHIV in care.
Job Summary / Responsibilities
The Senior Human Resources and Administration Officer, ZHCT will be in Harare Office reporting to the Director of Finance and Operations. S/He will assist in providing comprehensive HR and administrative services to ZHCT national and provincial staff. S/He will oversee the co-ordination and management of human resources, administrative and logistical support and provides supervision to the Administration and Human Resources team in national office, which includes Administration Officer and HR Officer.
Duties and responsibilities
- Assist the Director of Finance and Operations to strengthen and maintain ZHCT administrative management policies, guidelines and manuals.
- Provide technical leadership to the Human Resources (HR) and Administration Team for functional areas
- Assist the Director of Finance and Operations to strengthen and maintain internal control systems
- Oversee and coordinate all administrative, logistical and HR support services for ZHCT project staff and offices through the following;
Procurement process and system management
- Ensure full compliance of procurement activities with FHI360 organization policies and donor regulations (e.g. USAID rules and regulations).
- Ensure timely preparation of monthly, quarterly and annual project procurement plans and monitor implementation.
- Set up procurement processes, monitoring systems and mechanisms to eliminate deficiencies in procurement processes.
- Review and verify all purchase orders for goods and contract services
- Manage the filing of project documents (reports – quarterly, annual and other relevant documents in the ZHCT Harare Central file system and ensure confidentiality of project documents and information.
- Plan organize and lead the bid solicitation processes including drafting and issuing request for quotes, developing bid evaluation criteria and guiding clients on processes
Human Resources
- Coordinate FHI 360’s recruitment process and work with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy.
- Develop new or enhance existing HR processes and procedures in consultation with Management and regional HR Partner.
- Develop new position descriptions and maintain all job descriptions for the office.
- Ensure conformity with recruitment requirements and compliance with the rules and regulations.
- Coach and mentor on HR functions, to include assessing and identifying development opportunities that strengthens HR’s role in the organization.
- Maintain a thorough awareness of developments in labor laws and legislations and advise management accordingly.
- Plan, organize and oversee the multi-functional provisions of human resources support to FHI 360 Zimbabwe including recruitment, performance management, payroll, employee relations, employee benefits administration, compensation, HRIS
- Ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
Travel and Conference Management
- Management of travel coordination in accordance with FHI360 policies and procedures
- Facilitating efficient coordination of conferences, workshops, meetings in accordance with FHI360 policies and procedures
Asset and Inventory Management
- Monitor and track project asset inventories
- Direct and supervise stockroom management practices to ensure no overstocking and losses
- Identify office needs and facilitating provision of supplies for the needs
Fleet management
- Ensure efficient usage of FHI360 fleet (vehicles, motorcycles, bicycles)
Facility Management
- Oversee office and facilities management, including coordinating equipment purchases and maintenance, vendor accounts management and coordination with co-tenants/landlord;
- Oversee the monitoring of utilities accounts on a monthly basis.
- Liaise with the different landlords for ZHCT -rented properties. Maintain lease agreements, rentals tracking schedule and individual rental invoices
Perform other duties as assigned
Qualifications
- BS/BA degree in Business Administration, Social Sciences or its recognized equivalent with 5 – 7 years of relevant experience.
- Or MS/MA degree in Business Administration, Social Sciences or its recognized equivalent, and 3 – 5 years’ relevant experience.
- Minimum of 2 years’ supervisory experience.
- Excellent analytical, interpersonal and computer (Excel and spreadsheet) skills are required.
- Demonstrated success in multicultural environments is required.
- Experience of HR in the not-for-profit sector is an advantage.
- Familiarity with donor-funded human resources, procurement rules and regulations (particularly experience with USAID procurement regulations) is required.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.