Employment as Administrative Assistant in the US Embassy, Zimbabwe
VACANCY ANNOUNCEMENT NUMBER: 17-03
OPEN TO: All Interested Candidates / All Sources
POSITION: ADMINISTRATIVE ASSISTANT: FSN-6, FP-8
OPENING DATE: JANUARY 18, 2017
CLOSING DATE: FEBRUARY 1, 2017
WORK HOURS: Full-time, 40 hours/week
SALARY: Ordinarily Resident (OR): $ 21,732 p.a. FSN-6
Not-Ordinarily Resident (NOR): $ 31,931* p.a. FP-8*
*Final grade/step for NORs will be determined by Washington.
LENGTH OF EMPLOYMENT: This is a temporary position not to exceed one and a half years from date of hire. The employee will be expected to start work no later than June 2017.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Harare is seeking eligible and qualified applicants for the position of Administrative Assistant.
BASIC FUNCTION OF POSITION
Provide primary coordination of the Overseas Buildings Operations (OBO) Office’s administrative functions with all relevant Embassy sections and the project prime contractor. The incumbent is to answer telephones, communicate messages to staff, make copies, prepare reports and distribute incoming and outgoing correspondence. The incumbent is to prepare diplomatic notes for all shipping documents and track shipments, requisition office supplies, manage all office equipment maintenance and repairs and manage the OBO office inventory in coordination with the General Services Office (GSO) NEPA Clerk.
QUALIFICATIONS REQUIRED
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
- EDUCATION: Completion of at least two years of full time, post-secondary study at a college or university is required.
- EXPERIENCE: Three years’ experience in Office Administrative work is required. Two years of this experience should be in Construction/Engineering/Architectural project support.
- LANGUAGE: Level IV – Fluent (spoken and written) English is required.
- SKILLS AND ABILITIES: Must have excellent organizational skills and able to balance and prioritize work schedule; must also have outstanding interpersonal communication skills and be capable of maintaining an effective working relationship with OBO, Primary Contractor, and Embassy personnel. Must be able to maintain confidentiality of personal and personnel documents and information. A valid driving license is required.
- JOB KNOWLEDGE: A detailed working knowledge of general Administrative procedures and practices is required. Knowledge of computer software packages, such as word processing, excel, outlook and SharePoint is required.
FOR FURTHER INFORMATION:
The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office at Hararerecruit@state.gov or by telephone at 263-4-250593 Ext 4622/4991
SELECTION PROCESS:
When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.
A TEST ASSESSING REQUIRED SKILLS, ABILITIES AND JOB KNOWLEDGE WILL BE ADMINISTERED AS PART OF THE SELECTION PROCESS.
HIRING PREFERENCE ORDER:
- USEFM who is ALSO a preference-eligible U.S. Veteran
- USEFM OR a preference-eligible U.S. Veteran
- FS on LWOP
ADDITIONAL SELECTION CRITERIA:
- Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
- Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
- Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY:
Applicants must submit the following documents to be considered:
- Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
IMPORTANT:
Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
WHERE TO APPLY:
Human Resources Office: Nicholas H. Reynolds, HR Officer / Rutendo F. Chitapi, HR Specialist
Mailing Address: P O Box 3340, Harare
172 Herbert Chitepo Avenue
Harare
FAX Number: 263-4-796488
E-mail Address: hararerecruit@state.gov