Administrator vacancy-Juba South Sudan
TITLE: ADMINISTRATOR,CORD AID
LOCAtION: SOUTH SUDAN
Cordaid believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion divide societies, we connect people and communities. We stand for professionalism, expertise and solidarity across borders. We make a difference where it is most needed.
Together with more than 800 organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations – the bottom billion. We do that where natural disasters strike, where conflicts tear up communities and where underdevelopment keep families in extreme poverty. In the Netherlands we are known as Cordaid Memisa, Cordaid Mensen in Nood, Cordaid Kinderstem, Cordaid Bond zonder Naam and Cordaid Microkrediet.
For the Cordaid Country office in SOUTH SUDAN, Juba, Cordaid is looking for an
ADMINISTRATOR
Introduction
Cordaid has been active in South Sudan for more than 20 years, with a strong focus on civil society capacity-building. Consistent with its drive to decentralize, Cordaid has opened a Country Office in 2012. Currently it has programmes in the areas of health, disaster response, investments, food security, women’s leadership, security & justice, and extractives, and is active in six States in South Sudan, including Upper Nile, Central-, East- and Western Equatoria, Jonglei and Unity, with offices in Juba and Malakal. The operations are coordinated from the Juba office, and Cordaid has suboffices in three locations (Chukudum, Torit, Malakal). Annual turnover in 2015 was over € 5.000.000 with appr. 40 staff on the payroll.
General objective of the position
The Administrator, as Head of the Finance unit, is responsible for all aspects of overall financial management, as well as administration for all operations of Cordaid in South Sudan.
Place in the organisation
The Administrator is part of the Country Management Team and reports to the Country Director. He/she will work closely with colleagues based in South Sudan (Juba, Malakal and other locations) as well as with Cordaid HQ in The Netherlands, including the HQ-based Financial Controllers. He/she will maintain a direct functional relationship with Cordaid’s Regional Controller in Ethiopia. He/she will also liaise with representatives and financial officers of counterpart partner organisations.
Responsibilities and tasks
Budgets
In collaboration with relevant Programme Staff and Country Director:
Prepare budgets, both for (externally financed) projects as well as support units, on annual basis or other frequency, as may be appropriate;
On basis of budget performance, prepare budget revisions for approval to relevant parties;
Carry out regular budget monitoring (budget vs expenditure) and advice relevant staff and Country Director, pro-actively and on request, on all areas of attention on budget performance;
Prepare and maintain cash flow forecast based on the various budgets.
Daily financial management
Coordinates the activities of, and provides advice and guidance to, the financial staff in the Cordaid offices in Juba and Malakal and elsewhere in the country;
Ensures that cash- and bank balances are sufficient at all times, which will include complete and timely cash requests to the head offices in the Netherlands;
Ensures that procurement requests meet with financial requirements and are supported by provision in the (relevant) budgets;
Reviews all requests for payment and verifies that these are compliant with regulations before signing off;
Ensures that invoices are paid timely and correctly;
Maintains an up-to-date overview of outstanding liabilities (including services and/or goods provided but not yet paid) at all times;
Monitors and manages balance accounts including suspense accounts, advances, etc.;
Ensures that the finance officer responsible for maintaining petty cash has a sufficient balance and that all transactions are supported by supporting documentation;
Is first point of contact with the Bank and maintains regular contact;
Reviews all draft contracts for financial correctness;
Facilitates the activities of internal and external auditors when reviewing the accounts of Cordaid in South Sudan.
Reporting
Prepares timely monthly financial reports in accordance with internal procedures, for approval to the Country Director, which includes cash- and bank reconciliation, budget depletion overviews, balance accounts, transaction sheets, and cash request for the forthcoming period;
Prepares financial reports for external donors in accordance with donor agreements, ensures that these are complete and compatible with narrative reporting;
Provides staff with budget or financial information upon request;
Prepares any other financial report as may be required.
Other
Is responsible, in close collaboration with the country director and program heads, for the financial wellbeing (stability, liquidity, sustainability) of Cordaid in South Sudan;
Maintains a solid understanding of all Cordaid financial rules and regulations, as laid down in the Field Manuel and other official documentation, and ensures that all Cordaid staff acts in accordance with these;
Pro-actively provides advice to Management on areas of suggested improvement in financial management;
Provides advice to partner organisations on financial matters in relation to Cordaid support;
Any other assignment that can reasonably be asked from the position.
Qualifications and competencies
Degree in financial management;
At least seven years’ experience in working with an INGO, of which at least five in a senior
financial position;
Good and proven experience with working with various external (institutional) donors;
Strong analytical and problem-solving skills;
Strong organiser of one’s own work (knowing how to prioritise);
Be diplomatic, culturally sensitive, result-oriented, innovative and a strong team player;
Excellent English writing and communication skills;
Computer skills to include a solid working knowledge of Excel;
Work experience in South Sudan will be an asset;
Proficiency in financial software, including Pastel/Sage and Dynamics will be desirable.
Specifics of duty station
The Administrator will be based in Juba at the Cordaid South Sudan offices. Occasional travel to the project areas of Malakal, Torit and others, security permitting, will occasionally be required. This is a non-accompanied posting.
Contract information
The contract period is for 12 months starting as soon as possible, with the intention to extend for a longer period. We offer a Cordaid contract with a competitive salary and a benefit package which includes R&R, a comprehensive insurance cover, social security and pension contribution, a holiday allowance, 13th month, hardship allowance and cost of living allowance (if applicable).
HOW TO APPLY:
Further information & how to apply
Applications including a motivation letter and extensive CV in English, including the contact details of at least three professional references, should be forwarded on attn. of mr. Arvind Das before 15 June 2016. An assessment might be part of the procedure.
Please note that we accept applications through our website only: https://www.cordaid.org/en/about-us/working-cordaid/vacancy-overview/int…, and click on the ‘apply’ button.