Company Secretary Assistant vacancy-South Africa 2016
Purpose of the job
The Company Secretarial Assistant to provide high level support to the Company Secretary in delivering a reliable and superior Company Secretarial service to the CEO, the Global Organisation and its subsidiaries.
Maintenance of JAM International Global legal and trademark records; including a scheduling of renewals and new needs communication with our Company Secretary and trademark legal team.
Reporting directory to the Company Secretary provides support in a one-on-one working relationship.
**. Company Secretary Board Support, and Liaison for JAM**
· Completes a broad variety of administrative tasks for the Company Secretary including: composing and preparing correspondence that is most times confidential
· Serves as the Company Secretary’s administrative liaison to JAM’s Global Board of Directors, when and if required
· Adhere to compliance with applicable rules and regulations set in bylaws regarding Board and Board committee matters
· Notification of planned board meeting to all board members, when and if required
· Assisting the Company Secretary with the sending of the agenda for each Board meeting, as well as a summary of where JAM is at in relation to programmes and funding
· Assisting the Company Secretary with the preparation of the presentation for the CEO to give the Board
· Liaison with the applicable JAM office to ensure that all multimedia is prepared for the CEO’s presentation
· Attendance of Board Meetings, minute taking, record keeping and distribution of all Board minutes. When and if required, to be determined by the Company Secretary
· Assisting with all Board matters, with consideration to compliance with applicable regulations
· Assisting the Company Secretary with the supply of interest pieces and useable marketing pieces to all Global Board Members
· Maintains discretion and confidentiality in relationships with all Board Members and Executive staff
· Assist in monitoring regular contact and communication with all Board Members, on any and all issues raised.
Please not that this is by no means not exhaustive list
Education, Qualification and Experience Requirements:
· Bachelor’s degree with financial and managerial background
Financial systems and accountability experience
NGO sector experience
· Experience and interest in internal and external communications, partnership development, and fundraising
· Proficient in computer skills for the executive level including Microsoft Office (outlook, word, excel and power point), and apple Pages software is beneficial
· Skills and or qualification in presentations and the preparation of multimedia presentations
· Writing skills
· Drivers license
· Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
· Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board Members, external partners and donors
· Demonstrate proactive approaches to problem-solving with strong decision-making capability
· Emotional maturity
· Proven ability to handle confidential information with discretion
Basic Salary R22 000 negotiable. NB: There are strong possibilities of growth in this position
HOW TO APPLY:
Qualified and experienced candidates are invited to apply to the HR Department on the following email:-
recruitment.sa@jamint.com
Please not that only South African’s need to apply.
Should you not hear from us withing 2 weeks of the closing date, please consider that your application was not successful.