Vacancy 2016: Finance and Administrative Assistant

Employment as Finance and Administrative Assistant

Company: An International Organization

Position: Finance and Administration Assistant

Location: Harare

An international organisation is looking for a suitably qualified candidate to support the operations of the Zimbabwe office. You must be detail oriented and a resourceful team-player, who is flexible, proactive, and efficient. The ideal candidate will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.

REPORTING STRUCTURE
Reporting To	Finance Manager
Supervision Of	Self
Interacts With	Staff, Donors, Grantees, Project Partners
JOB DESCRIPTION
Assist the Finance and Administration Manager in the preparation of expense projections and monthly wire requests. Assist in compiling Field Expense Reports with supporting documentation for accurate preparation of project expense reports according to the Organisations’ guidelines. Maintain daily bookkeeping of project funds. Preparation of petty cash and bank reconciliations. Prepare procurement documentation of goods and services for project activities as directed. Prepare and assemble briefing materials. Assist with the coordination of logistics for conbsultants and project events such as conferences, workshops, seminars, luncheons, meetings etc. Manage the front office and greet and direct visitors. Arranges mail routing and dispatch, photocopying, mail and file documents. Other duties as assigned.
CANDIDATE SPECIFICATION
Experience	3 years
Education Level	Diploma Level
Qualifications	Accounting & Admin Related/ Bachelors Degree is an added advantage (Acc & Admin)
Software	Microsoft Office/QuickBooks
Equipment	PC
Knowledge Of	Microsoft Office and other accounting software
Skills To	Be self-initiating and be able to work independently with strong organisation, work-planning, and scheduling skills, capable of handling large volumes of assignments accurately and thoroughly
Ability To	Make sound decisions and resolve problems, exercising the highest level of responsibility in handling confidential an sensitive issues in a reasonable and mature manner
Personality	High ethical standards, impeccable integrity and a deep sense of fairness
Other	Development sector experience an added advantage
ORGANISATION
Industry	Non-Profit
Culture	Multi-Cultural
Gender Profile	Mixed
Age Profile	Between 26 and 45 years of age
TERMS AND CONDITIONS
Employment	Permanent
Location	Harare, Zimbabwe
Remuneration	Negotiable

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