CCM (Comitato Collaborazione Medica) is an Italian NGO operating in Burundi, Ethiopia, Kenya, Somalia, South Sudan and Uganda, specialized in health-related projects’ implementation, either in humanitarian and development contexts.
CCM has conducted several interventions in South Sudan since 1983, working mainly in Warrap and Lakes States. CCM supports local health institutions to manage Hospitals, Primary Health Care Centers (PHCCs) and Primary Health Care Units (PHCUs) in 5 counties of the above mentioned States, in order to improve primary health care services and contribute to meet the MoH priority targets, according to the national health strategies.
Additionally, the current political situation of South Sudan has recently determined a high number of IDPs and refugees. CCM is committed to (i) ensure the emergency response to the current humanitarian crisis; and (ii) preserve the already fragile health system from a possible deterioration and collapse due to the humanitarian crisis.
For further information on the organization, please visit the website at www.ccm-italia.org.
Location: Turalei Hospital (in Tonj South County – Warrap State)
Contract duration: 6 months, renewable
Start date of contract: 1st July 2016
Closing date for applications: 17th April 2016
Duties and Responsibilities
Aims and general characteristics
The Programme Manager is responsible for the overall management of the projects meant to support the County Health System through quality 24/7 obstetric emergency and life-saving services in Turalei Hospital in order to ensure an effective integration with primary care services. The PM shall guarantee proper harmonization of project activities and their financial and administrative management according to the procedures decided by CCM and by the contracts signed by the Donors. He/she reports directly to the Country Representative and cooperates with the Desk Officer and Health Advisor for the monitoring of the project, the planning of the activities and for the preparation of the budget.
Here below the details of main tasks assigned to the Project Manager grouped by management areas:
Project management and implementation:
· Oversee the programmes implementation at the hospital level liaising with the technical teams and all counterparts at local and county levels to ensure the compliance of the different project work plans.
· Ensure the design and updating of detailed work plans and reporting formats of the projects following the donors and CCM’s requirements and in strict coordination with the different teams.
· Monitor and report on the implementation – output, timeline, finance, and quality – of the project, and recommend solutions to both the technical and administrative supervisors where required.
· Ensure the correct utilization of the budget of all projects implemented in his area of competence, the allocation of expenses to the proper budget lines consistently with the official documents and donor rules.
· Prepare and regularly update the CCM administrative tools (monthly purchase requisition form, revision of BFU, procurement plan, fund request, cash control and reconciliation, etc.) in strict coordination with the dedicated Administrative Staff.
· Communicate and coordinate with Country Representative on updates, bottlenecks rising during the implementation of the projects for appropriate resolution.
· Ensure the finalization of the interim and final financial reports following the procedure agreed.
Ensure the capitalization of the experiences made during the project and cooperate in the sharing of the identified best practices.
Ensure the development of new project proposal through the elaboration of assessment and the collection, evaluation and analysis of health data in line with CCM strategy in the country.
Representation:
Represent CCM in the working relationship with the counterparts at hospital and local levels in order to ensure a smooth implementation of the project.
Logistic and procurement management
· Oversee the procurement of goods and services and supervise constructions according to CCM and Donors’ procedures, supported by the Procurement Officer and the Logistics Coordinator.
· Ensure the implementation of CCM and donor procurement procedures and the elaboration of the procurement plan.
· Ensures the general management of the field offices.
Human Resources
Manage the expatriate and local teams involved in the project.
Participate in the recruitment and appraisal of staff and consultants, if any, involved in the projects.
Provide professional development and training to staff and assign roles in project implementation.
· Manage safety issues in collaboration with the Country Representative.
Communication and Fund raising:
· Support and accompanies missions by HQ and other national/regional technical staff whose purpose is to create awareness of the activities undertaken by the Organization.
· Support of the Communications and Press Team and the Fundraising and Field Activities Team by providing information (videos, photographs, texts) to promote the organisation’s activities; if needed, support and accompany journalists or other interested individuals on visits.
Job profile
Requirements
· Relevant academic background, post graduate studies in Public Health is an asset
· 3 to 5 years progressive experience within the humanitarian sector
· 3 to 5 years of relevant working experience in project management within the humanitarian sector
· Experience in planning and budgeting with Italian donors (MAE) is a strong asset
· 3 to 5 years’ experience in managing staff and overseeing their work
· Experience in projects dealing with health services delivery, strengthening of local capacities and community based interventions is a strong asset
· Experience with implementing other sector activities (e.g. wash, livelihoods support or community-driven programmes) would be seen as an advantage
· Experience in South Sudan and/or in other African countries is a strong asset
· Good understanding of HR, logistics and financial procedures
· Strong team management skills
· High level of autonomy and initiative
· Ability to prioritize, meet deadlines and achieve results through internal and external collaboration
· Strong representation skills
· Strong interpersonal and intercultural skills
· Strong writing and reporting skills
· Motivation to work in a volatile and unsecure environment and ability to work under high pressure
· High ability to adapt to very rural contexts where there are poor living conditions
· Computer proficient, especially in MS Office required Italian and English mandatory (oral and written) ervi
HOW TO APPLY:
Please, email your resume with references ‘details (max 4 pages) and your motivation letter (max 1 page) to recruitmentpvs@ccm-italia.org
Please, to help the HR office to consider your application properly, specify in the email subject the vacancy title as follow Programme_Manager_Turalei_Hospital _Warrap_State_SS
Please, note every resume will be evaluated and only short-listed candidates will be contacted.