Procurement Officer IST/ESA, Harare
PROCUREMENT OFFICER, IST/ESA (AFRO/13/FT472)
31 October 2013
The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: AFRO/13/FT472
Title: Procurement Officer, IST/ESA
Grade: P2
Contract type: Fixed-Term Appointment
Duration of contract: Two (2) Years
Date: 31 October 2013
Application Deadline: 28 November 2013
Duty Station: Harare, Zimbabwe
Organization unit: AFRO Africa Regional Office (AF/RGO), AF/DAF Administration and Finance (AF/DAF)
GMC/IST/ESA
OBJECTIVES OF THE PROGRAMME :
Regional Office Management Support Units (RSUs) have been established in the organisational structure to support countries in the WHO African region to provide high quality immunization services that will contribute to the reduction of mortality, morbidity and disability from vaccine preventable diseases through the optimum use of available and new vaccines; and the strengthening of national health systems as well as efforts to achieve the Millennium Development Goals.
Description of duties:
1. Prepare cost estimates and procure through GSM and locally, equipment and supplies for the IVE Programme.
2. Ensure availability of polio laboratory supplies for the AFRO-regional polio laboratory network:
Consult with laboratory and update information on levels of supplies in liaison with AFRO laboratory coordinator; Follow-up on deliveries of equipment, reagents and supplies for laboratories at the country and regional level; Ensure back-up of essential requirement are stocked in sufficient quantities at the AFRO reserve stock for polio laboratories; In collaboration with network laboratories, ensure that essential requirements are stocked;
3. Ensure availability of indelible markers to support SIA/surveillance activities in the African region;
4. Cold ‘Chain Maintenance. Monitor performance of cold chain storage equipment and record temperatures on the temperature charts; Arrange for preventive maintenance of cold-chain equipment; Arrange for operation of stand-by generator to provide power to freezers and refrigerators in case of power failure;
5. Produce monthly report on the status of consumable and equipment as well as manage AFRO reserve stock. In the event that stock is to be disposed of, record details of all stock receipts/issues;
6. Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received. Enter all data from purchase orders into the Access-Supplies Database;
7. Work closely with HQ Procurement Team to prioritize shipment and provide updates on delivery status or delays;
8. Review procurement documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices;
9. Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and negotiate settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions;
10. Arrange shipments to and from Harare including coordination with freight forwarders, carriers and customs officials; prepare necessary documents, consolidate shipments and establish priorities for the shipment of materials;
11. Review and update the AFRO Polio Network shipping directive, including shipping terms and requirements for all countries in the Region as well as contact details Perform any other duties as requested by the Coordinator, IST/ESA and IVE Programme Manager;
Performs any other duties as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: First university degree in business administration, management (or equivalent professional training or self-study/work experience for WHO staff only).
Desirable: Training in supplies/procurement. Familiarity in emergency procurement and pertinent regulations is an advantage.
Skills:
- Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.
- Technical Expertise in supplies and procurement;
- Excellent communication and organizational skills;
- Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint, etc) with an emphasis on Excel or a similar workbook application.
Experience:
Essential: 2 years of working experience in procurement and contracting operations.
Desirable: Experience in immunization supplies management would be an asset
Languages:
Excellent knowledge of English or French, with the ability to work in the other language. Knowledge of Portuguese would be an asset.
Annual salary:
(Net of tax)
USD 46730 at single rate
USD 49821 with primary dependants
Post Adjustment:
50.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO’s e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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