Harare vacancy: American Embassy
OPEN TO: All Interested APPLICANTS / All Sources
POSITION: ADMINISTRATIVE ASSISTANT: FSN-6, FP 8
OPENING DATE: JUNE 7, 2016
CLOSING DATE: JUNE 28, 2016
WORK HOURS: Full-time, 40 hours/week
SALARY: Ordinarily Resident (OR): $ 21,078 p.a. FSN-6
Not-Ordinarily Resident (NOR): $ 31,614* p.a. FP-8*
*Final grade/step for NORs will be determined by Washington.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Mission in Harare is seeking eligible and qualified applicants for the position of Administrative Assistant.
BASIC FUNCTION OF POSITION
The Facilities Administrative Assistant provides all administrative support for the Facility Management section of approximately 40 staff. Manages work orders, prepares time and attendance, drafts written communications, provides customer service interface between technicians and customers, coordinates and schedules work with contractors, places and tracks procurements, maintains files and databases, and serves as petty cash handler for the section.
QUALIFICATIONS REQUIRED
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
1. EDUCATION: Completion of Advanced Level secondary education is required.
2. EXPERIENCE: Minimum 2 years’ experience in a general office management or administrative capacity is required.
3. LANGUAGE: Level III – Good Working Knowledge (reading, spoken and written) English is required.
4. SKILLS AND ABILITIES: Must have excellent communication, customer service and organizational skills. Must have good computer literacy and be able to use email, databases, spreadsheets, and word-processing software suites.
5. JOB KNOWLEDGE: Must have a good understanding of all aspects of office management practices.
FOR FURTHER INFORMATION:
The complete position description listing all of the duties and responsibilities may be obtained on our website http://harare.usembassy.gov/jobs.html and or by contacting the Human Resources Office at hararerecruit@state.gov or by telephone at 263-4-250593 Ext 4622/4991
A TEST ASSESSING REQUIRED SKILLS, ABILITIES AND JOB KNOWLEDGE WILL BE ADMINISTERED AS PART OF THE SELECTION PROCESS.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY:
Applicants must submit the following documents to be considered:
Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
Any additional documentation that supports or addresses the requirements listed above (e.g. certificates, driver’s license etc.)
WHERE TO APPLY:
Human Resources Office: Nicholas H. Reynolds, HR Officer / Rutendo F. Chitapi, HR Specialist
Mailing Address: P O Box 3340, Harare; 172 Herbert Chitepo Avenue; Harare
FAX Number: 263-4-796488E-mail Address: hararerecruit@state.gov