Specific duties and responsibilities

Grants and contracts
–    Facilitate/oversee partnership arrangements/agreements
–    Review sub-contracts and sub-grant agreements for SMT
–    Coordinate with HQ Grants Unit on development and approval of all grant/sub-grant agreements and contracts
–    Support to program staff and operations staff in regards to sub-contract and sub-grant management (compliance)
–    Advise and guide Coordinators and appropriate support managers/officers on procurement planning and transactions for sub-contract and sub-grants, in keeping with donor requirements and IRC policies, procedures, and standard practices
–    Monitor and check regularly balance sheet accounts reconciliations of sub-contract or sub-grant partners. Identify differences or discrepancies and follow up as appropriate, in keeping with IRC policies, procedures and standard practices
–    In coordination with the Finance Manager, review all finance reports of sub-contracts and sub-grants and ensure reports are submitted according to formats required, and work with the Finance department on expenditure verification for submitted reports
–    Carry out compliance visits to partners as required, in coordination with Program Coordinator and relevant sector/project heads

Project design and project monitoring
–    Budget vs Actual (BVA) analysis: with data from Finance, compile BVAs and spending plans for all grants in collaboration with relevant project managers and coordinators. Ensure accuracy of all figures and check for errors across grants
–    In consultation with and in support of the Program Coordinator and relevant sector heads, support the design of budgets for new proposals in IRC and donor format in keeping IRC policies, procedures and standard practices
–    Generate draft donor reports. Analyze actual results to budget figures and provide monthly feedback to Coordinators and other senior managers. As required, support Finance to develop or modify detailed budgets in SUN format, to enable the generation of donor reports
–    Develop pipeline analysis spreadsheets for budget realignments or modifications such as NCE/CE, exceeding flexibility, etc
–    Assist program managers and coordinators to develop spending plans and monitor for progress and adjust as necessary
–    Raise issues in program implementation that may affect compliance to Finance Manager and Program Coordinator
–    Collaborate with Program Coordinator and Finance Unit on updating and tracking the operations budget

Training
–    In collaboration with Finance department, train field staff on the use of BVAs, spending plans and other financial project management tools as required
–    Support field staff with training on compliance and sub-grant management.

Other
–    Support the Finance Manager with carrying out balance sheet reconciliations, as necessary
–    Represent IRC positively and professionally in both internal and external relations and situations
–    Contribute to the development of the IRC team by modeling positive and productive professional work relationships
–    Participate in professional development activities, as needed or requested
–    Support Finance team during statutory audits and grant specific audits
–    Perform other duties, as necessary and/or as requested.

Qualifications
–    Graduates of Accounting/Finance, ACCA, CA or any related field
–    Excellent Accounting and Budgeting Knowledge
–    Excellent IT skills, particularly use of MS Excel
–    At least 3 years prior experience in an NGO in similar position; demonstrated involvement and success in the key areas of this JD will be critical
–    As this position will initially handle a portfolio of four subgrants, successful candidate must demonstrate prior experience in successfully managing subgrants
–    Proven prior experience with donor compliance. Knowledge of USG (USAID, BPRM), European (DFID, EU, SIDA, etc) and United Nations (UNICEF, UNDP, UNFPA, etc) donor requirements and procedures is an advantage
–    Excellent organizational skills and ability to determine priorities and respect deadlines a must
–    Good communication skills as well as report writing skills
–    Detail-oriented with good multi-tasking abilities
–    Willingness to travel to the field
–    Experience using SUN accounting system is a distinct advantage

To apply
Qualified candidates should send their detailed CVs and cover letters to:Zimbabwe@rescue.org and write Grants & Compliance Officer in the subject line.