FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of: Financial & Administration Officer
Description
The Provincial Finance, and Administration Officer will support and leadership, managerial and technical direction for all aspects related to finance activities. S/he will support the provision of technical oversight for financial management capacity building within the project. S/he will also efficiently operate and maintain an effective financial management system. The position requires close collaboration with the Provincial Manager, Admin Assistant, Senior Administration Officer and Director of Finance and Administration to ensure application of FHI 360 and USAID regulations and policies as well as periodic review of such policies and regulations to ensure that they continue to reflect the current donor environment, regulations and practices.
Job Summary / Responsibilities
Prepare monthly financial reports for submission in accordance with FHI 360 directives to Country Office.
Prepare monthly funds request for Field Office and provide treasury and cash management.
Maintain/oversee the preparation of day-to-day office booking keeping and accounting including the periodic review of internal control process and recommend improvements.
Ensure effective Payroll Administration by ensuring timely timesheet records submission to FHI360 Trust Country office.
Assist with month end and year closeout procedures.
Maintain a sound filling system of all financial documentation and send the relevant monthly supporting documentation to FHI360 Country Office Administration and Finance Teams.
Assist all staff to correctly interpret and apply FHI360, USAID, and Project policies, systems, and regulations related to finance and budget management.
Administration
Monitor and engage in resource efficient terms and contracts with service providers such as travel agents, hotels, office suppliers, vehicle service, fuel and utilisation systems are in place on a regular basis for providing optimal working environment.
Coordinate training conferences and meetings and ensure support is provided at Provincial and District Level and keeping minutes for such events.
Manage travel arrangements for the Provincial and District staff and other events’ participants.
Manage mails correspondence system.
Manage creditors’ relations at Provincial and District Levels,
Prepare briefing materials and administrative notes for the staff for use on official missions, meetings, seminars and conferences;
Maintenance of an efficient inventory management system and safe storage of all office supplies and project materials.
Ensure that all project equipment and facilities are serviced.
Supports the planning, coordination and allocation of office space in consultation with relevant parties.
Ensure offices are secure and clean
Handle reception functions of business visitors.
Mentor, lead, supervise and performance management provincial drivers including that safety standards are met.
Any other administrative duties as assigned by Supervisor.
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