Employment at Malaria Consortium
South Sudan: Logistics Officer Fleet and Transport – Juba Base
Organization: Malaria Consortium
Country: South Sudan
Closing date: 15 Feb 2017
While the Logistics officer has overall responsibility for all the functions listed below many of the day to day functions will be implemented through oversight and support provided to the relevant members of the local Logistics team. Where possible these oversight functions have been indicated clearly.
Systems and Procedures:
- Work with Logistics Co-ordinator and Operations Co-ordinator to ensure systems and procedures are adhered to, reviewed, and updated as appropriate
- Identify gaps in existing systems where further guidance or standardisation is required and establish a process for filling these gaps
Office / Accommodation / fleet Management:
- Support the Juba Base Management, oversee base setup and maintenance ensuring the smooth running of offices and guest houses including power supply, water systems, equipment maintenance, and compound
- Train local logistics staff and provide effective oversight to ensure the maintenance of the vehicle scheduling system including daily movement board, monthly event calendar, trip authorization, etc
- Support local logistics staff to ensure effective use of vehicle logs, fuel logs, generator logs and the safe and efficient operation of related equipment
- Working with local logistics staff to ensure the maintenance the vehicle fleet and ensure that vehicles are adequately equipped with safety and emergency supplies, communications equipment, and are well maintained
- Ensure regular fuel analysis is completed. On completion review the fuel analysis to ensure good financial control.
Administrative and Management:
- Ensure necessary records are being generated and filed for equipment maintenance, asset inventory records, track asset use, and stock management
- Directly line manages support staff within the logistics team including logistics assistants, drivers, and guards.
- The Logistics Officer Fleet and Transport will be responsible for making scheduled evaluations as well as training and coaching as necessary
- Provide input into new funding proposals for the continuation and extension of Malaria Consortium’s activities
- Generate monthly logistic reports, which will include the summarised data on fuel consumption, procurement tracking report, full stock tally, critical stock depletion, and other logistic and security matters.
- Insure that timesheets for all logistics staff are prepared.
Procurement and Supply Management:
- Manage local and procurement according to Malaria Consortium Policies and Guidelines
- Track procurements including cargo movements and monitoring of supply “pipeline” to ensure more timely deliveries
- Oversee stock management system
- Implement systems to monitor project consumption of drugs and medical supplies (through good stock management); avoid theft, and implement required extra security measures for storage of sensitive drugs and medical supplies.
Security and Communications:
- Lead the regular review of security management plans with support from the Operations Co-ordinator. Track security risks; map security incidents.
- Assist in the recruitment of local logistics staff, including and not limited to the following positions, transport, stores officers, drivers and support staff.
- Ensure security procedures are adhered to by national and international staff
- Ensure that the MC has adequate communications equipment, trained staff and correct adherence and radio use
- Supervise “movement security plans” and ensure good call-back / contact schedule, alert thresholds, and maintain close communication with local teams in the field.
- Help provide training and awareness and help to facilitate security consultancy reviews and support visits
Programmatic:
- Provide required logistical support for programme staff including assistance with budgeting
- Provide logistical advice and support to logistically heavy programme activities such as Long Lasting Insecticidal Net distributions and disease mapping
- Attend relevant local logistic coordination meetings
- Other relevant tasks as required
How to apply:
Application Submission Criteria:
Please send a covering letter outlining how your skills and experience meet the Person Specification along with your CV to Human Resources at s.nyoke@malariaconsortium.org or submit your application to the Human Resource department, Malaria Consortium Office at Plot 367, Block 3-k South, First Class Residential, Thong Ping, Juba, South Sudan.
Note that due to the urgent need to fill this position, short-listing for candidates will begin immediately before the deadline closes.
Please indicate the position you are applying for in the subject line i.e. “Application for the position of “Logistics Officer Fleet & Transport”
This Position is open to only Qualified South Sudanese, and Female Candidates are strongly encouraged to apply.
Note: Due to urgent need to fill this position MC may short list before application submission deadline closes.
We appreciate your application however, only short listed candidates will be contacted. If you have not been contacted within two weeks of the closing date we regret that your application has been unsuccessful. Please continue, however, to periodically review our website for other suitable opportunities. Thank you for your interest in Malaria Consortium.