program Assistant Internship: zimbabwe UN jobs july

Job Title: Programme Assistant (Internship)

Background

Duties and Responsibilities

·        Contribute to day-to-day support to programme/project implementation and ensuring conformity to expected results, outputs, objectives and work-plans;

·        Assist the National Coordinator (NC) in prescreening project concepts and project proposals, and evaluate the financial part of the project proposals;

·        Advise potential grantees on technical project preparation issues and report to NC on project development activities, as required;

·        Provide day-to-day support to new and already approved projects and the grantees, as required;

·        Assist the NC in project implementation and monitoring, including participation in field visits;

·        Organize SGP advocacy events, workshops, round-tables, missions for NC and other SGP events;

·        Draft progress reports and other reporting material and assist NC in preparation of  progress reports;

·        Draft articles, publications, speeches, letters, memos and other documents on behalf of NC

·        Create and maintain SGP project database and SGP stakeholders database;

·        Review financial reports submitted by grantees and advise the NC as required

Administrative Functions

·        Assist in filing to ensure that and documentation is in good order;

·        Draft routine correspondence and communications;

·        Prepare background information and documentation, update data relevant to the programme areas and compile background material for the NC

·        Ensure flow of information and dissemination of materials with all concerned;

·        Provide logistical and other support to the local SGP team and visiting missions, as required.

Knowledge Management

·        Actively support the SGP and the NSC teams in their efforts towards knowledge management and knowledge networking through writing articles and case studies

Competencies

·        Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity;

Functional Competencies:

Planning and Organizing

·        Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with very good outcomes;

·        Ability to work under pressure;

Creativity

·        Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas;

Teamwork

·        Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

Communication

·        Proven and sustained communication (verbal and written) skills;

Required Skills and Experience

·        Enrolled in a degree programme (Bachelor or Masters) such as Environmental Science, Business Administration, development studies or related fields;

·        Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);

·        Have graduated with a university degree and, if selected, must start the internship within one-year of graduation.

Languge;

·        Fluent in English.

Conditions:

·        Internships within the UN system are unpaid and subject to conditions the applicant must get familiar with prior to signing his/her internship agreement;

·        The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc.

·        UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months;

·        UNDP accepts no responsibility for costs arising from accidents, illness or death during the internship;

·        Interns are not staff members and may not represent UNDP in any official capacity;

·        Interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance;

·        The purpose of the internship is not to lead to further employment with UNDP but to complement an intern’s studies; therefore, there should be no expectation of employment at the end of an internship;

·        More information available at: http://www.undp.org/internships.

Application procedure:

The application should contain:

·        Brief Cover Letter (in English) stating interest in and qualifications for the post and your availability;

·        Current and complete CV in English.

Candidates selected for interview must submit the following documents prior to the interview:

·        Official letter from the University confirming enrolment in a degree programme;

·        A written test may be conducted as part of the interview process.