World Vision Warehouse Supervisor-Zimbabwe
Objectives of the Position
To ensure proper and safe custody (storage) of all food and non food commodities entrusted to the care of WV by donor. The Warehouse Supervisor is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commodities.
Major Accountabilities/ Responsibilities:
A. Commodity Management
Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
Receive the commodities in the warehouse. Make sure to know in advance about the types and amount of commodities to expect in the warehouse so storage plan can be prepared before arrival of commodities.
Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.
Supervise loading and off-loading of the commodities make sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.
Maintain good warehousing standards. Storage of commodities must be done properly. Commodities must be stacked in an organized manner by commodity type and by shipment number to facilitate proper physical count and tracking.
Commodity Accounting.
Responsible to accurately fill and update all the warehouse records including Ledger books and Stack Cards. Quantities recorded on these documents MUST correspond to the daily physical stock in the warehouse.
Keep daily records of warehouse movement (commodities received and dispatched including the destinations).
Conduct Daily Warehouse Physical Inventory start of day and end of day
Reporting.
Ensuring that warehouse reports are submitted to the head office by the 1st day of the following month latest.
Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical Inventory Reports at the end of every month. These MUST be submitted to the head office by the 1st day of the following month latest.
Knowledge and Skills
Experience on similar position at least for three years
This position requires a mature candidate, a self-starter, with dedication and ability to work with less or no supervision. Must demonstrate willingness to learn and work with others as a team.
Prospective candidate should have a minimum of high school level education with some basic training in storekeeping and Warehouse Management, proven relevant experience. Candidates with College Diplomas and University Degree will have added advantage.
Candidates must also have at least 2 years of experience in a related field preferably with an NGO working in commodity programming and logistics. They should also be willing to live and work in any part of the country.
Good command of oral and written English a must